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How To Maintain Security When Employees Work Remotely?

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The global health crisis prompted many businesses to adopt new remote workflows to help continue operations despite the lockdown orders and social distancing measures. But most companies in the world have not just embraced remote workflows–they’ve completely switched to it. This has raised many concerns, leading to bumpy work processes that must be ironed out for maximum efficiency.

However, one of the biggest concerns remains the same despite over a year of experience in optimizing remote workflows; security. Keep reading to learn more about how to keep up with cybersecurity when your employees work remotely.

The challenges of security when working remotely

Working remotely comes with many different security concerns and responsibilities as opposed to working in an office. In a workplace environment, security can be handled by an experienced team of individuals. But in the context of remote workflows, every employee is now responsible for their own security.

This is fine if every employee is aware of the potential security issues when working remotely, but this is often far from the case. Employees not only need to be educated but they must be equipped with the right tools to protect themselves from security threats. 

Practices to help maintain security when employees work remotely

Here are a couple of important practices to follow if you want to maintain security when working remotely.

1. Educate your employees on how to maintain security by themselves

Your employees are going to be partially responsible for their own security. As such, you’ll want to spend some time educating them to ensure that they understand how to stay safe and protect the important data on their devices.

This can involve educating them about security tools that will protect them, but it also means recognizing scams, phishing, and social engineering attempts that could lead to them unwillingly revealing important information that leads to a data breach.

2. Establish a new data security policy that employees need to follow

It’s also a good idea to establish a new data security policy that you expect employees to follow. Since data security will become a personal responsibility to each of your staff members, they now have a duty to follow your data security policy and use it to guide their decisions and actions.

A policy should typically involve a detailed list of the responsibilities of your employees, but also the tools they should be using to protect themselves. Make sure you offer support to help them follow this new policy, and ensure that you enforce it.

3. Equip your employees with the right tools and services

There are many important services that you need to provide to your staff to help protect them. This may include access to a Virtual Private Network (VPN) that helps mask their connection and prevent websites from tracking them. They should also be given access to powerful software to help identify threats.

Tools like password managers are also a great way to avoid having employees use the same password for multiple services out of convenience. Lastly, multi-factor authentication tools and services can help protect your business and its data even if login details have been discovered and leaked.

Keep Your Company Protected by Partnering with Cybersecurity Experts

VisiCom Services has kept people safe while making employees much more comfortable and typically more productive during working hours. There are steps you and your employees will need to take to remain safe while working remotely. The cybersecurity experts at VisiCom Services have the experience and industry knowledge to protect your team and their software from malicious attacks. Call our team today to discuss how our cybersecurity services might be right for you.

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    Paul Bastas, MBA
    Director of Finance, Kaftan Enterprises, Inc
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    Peter Huebner
    President, Rayhaven Group, Inc.
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    Stuart M. Sakwa, CPA, MST, CSEP, PFS